Job Details

JOB TITLE: Senior Executive Assistant

REPORTS TO: C-level executive(s)

DEPARTMENT: Executive/G+A

OVERVIEW

The Senior Executive Assistant serves as a source of empowerment to C-level leadership at Summer Fridays, performing diverse duties that require a high level of initiative, discipline, sound decision-making, discretion, and confidentiality. The ideal candidate is a proactive problem-solver and multi-tasker with exceptional communication skills, meticulous attention to detail and the highest level of professionalism even under pressure. They thrive in a fast-paced, dynamic environment and take on tasks with energy and enthusiasm.

RESPONSIBILITIES

Provide daily support to C-level executive(s), including, but not limited to the following:

• Actively manage calendars, scheduling meetings and engagements to ensure efficient use of time and prioritization of tasks
• Manage all business travel, coordinating travel plans and logistics (domestic and international)
• Manage expense reports, ensuring timely and accurate processing
• Take detailed notes and proactively follow up on action items in key meetings
• Assist with email management, monitoring, sorting, screening, and flagging messages and acting as gatekeeper for requests and solicitations
• Ensure all contacts and files are kept updated and accurate
• Provide support on all administrative tasks initiating, maintaining, and updating projects as required/requested
• Continuously seek opportunities for process improvement and efficiency optimization within the executive's workflow
• Take initiative to anticipate needs and proactively address them
• Manage highly sensitive information with discretion and confidentiality
• Special projects and tasks as necessary

REQUIREMENTS

• BA/BS degree or Associates Degree
• 5+ years C-level executive assistant experience
• High degree of propriety and professionalism
• Exceptional organizational skills and meticulous attention to detail
• Strong communication/interpersonal skills
• Strong multi-tasking skills, ability to prioritize new tasks as they come in
• Positive, can-do attitude
• Solid knowledge of MS suite products, including Word, Excel, PowerPoint and Outlook
• Must be based in Los Angeles; requires 2-3 days minimum per week in office